Eventact
An event tech platform for face to face, online, and hybrid experiences
the platform integrates registration, abstract management, agenda management, exhibitors, and website building in a way that enriches each module and helps organizers stay in control over complex conferences, events, and exhibitions.
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a closer look
What
What was the challenge?
Efficient Time Management:
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Event planners work under immense time pressure.
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The platform should enable efficient management of tasks, participant lists, budget, and more, while alleviating the feeling of overload.
Smooth Event Management:
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The platform should ensure a smooth flow of the event and effective communication between all participants.
Keeping Track of Alerts and Updates:
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The platform should provide a convenient interface for tracking alerts and updates in real time.
Creating High-Quality Marketing Materials:
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The platform should assist organizers in creating professional and appealing websites and marketing materials.
How
What was done to solve it?
Color Coding for Visual Clarity:
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The platform uses color coding to help users understand where they are and what they need to do.
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A visual hierarchy is employed to differentiate between various types of information. creating a clear hierarchy that guides users towards the most relevant information at a glance.
Timeline Visualization:
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A clear timeline is displayed, allowing users to visualize their progress in data entry and identify upcoming tasks.
Seamless communication between the event team and participants:
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Networking: Facilitate connections between participants with features like searchable profiles and matchmaking algorithms.
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Chat: Enable real-time communication through group chats, private messaging, and dedicated channels.
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Participant Information: Provide a centralized hub with attendee profiles, contact details, and any relevant information for personalized communication.
Design Tools:
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Ready-made templates for websites and marketing materials.
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Library of icons for the app.
ux
process
Data
A survey was administered to two research groups:
Event Planners: Individuals with professional experience in planning and executing events.
Enterprises: Companies or organizations that plan internal events for their employees or clients.
Response Highlights:
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Both groups identified budget management, logistics coordination, and task tracking as significant challenges.
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Effective communication with attendees and stakeholders emerged as a major concern for both event planners and enterprises.
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Creating visually appealing and engaging events quickly was a key request across both groups. Respondents expressed interest in features such as:
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Pre-designed event templates categorized by theme
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Drag-and-drop functionality for layout and branding customization
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Built-in access to a library of high-quality stock photos, icons and videos
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A strong interest emerged for features that streamline the planning process, including:
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Task management and project tracking tools
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Design and marketing tools for event promotion (more relevant for event planners)
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Event analytics and reporting (more relevant for enterprises)
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User Flow
focusing on the prosses of creating or editing an event.
the company's main goals
Understanding core goals ensures the UI directly addresses user needs.
My Target Audience
Categorizing the target audience into these categories allows me to personalize the user experience to each segment’s individual needs and preferences.
Wireframes
the
design
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